22 Aug A regular Board Meeting was held on Sunday, April 17, 2011
ASOCIACION DE REGULARIZACION DE VECINOS DE LA CHOLLA, A.C.
A regular Board Meeting was held on Sunday, April 17, 2011 at the Cholla Community Center. The meeting was called to order at 9:00 AM by President Mike Dugan with the following members present: Helen Dahlstrom, Jerry Ketelhut, Jr, Kathy Barnard, Ken Goodin, Laurie Weber, Pete Pisciotta, Gene Court, Pat Sledge, Shirley McDonald, Steve Willis and Don Schmidli, Delegate of Vigilance. ABSENT: Steve Lee, Bella Howard and Valente Cornejo.
MINUTES: The Board had previously received minutes of the March 20, 2011 meeting. Mr. Dugan asked if there were any corrections or additions and there being none except Steve Willis was listed as present at the meeting and was not there, a motion was made, seconded and minutes approved.
TREASURER’S REPORT/FINANCE: Treasurer Helen Dahlstrom passed out the report showing income and expenditures through March 31, 2011. Mr. Dugan asked if there were any corrections or additions. There being none, motion was made, seconded and report approved. Mr. Ketelhut and Ms. Weber asked some questions regarding how expenses were handled and also that some expenses be itemized and Ms. Dahlstrom said she would do it.
MEMBERSHIP: Ms. Dahlstrom reported 708 members paid in full, 161 who are not current, 6 Mexican members who paid but not required to do so for a total membership of 875. There are currently 34 members whose status is unclear.
ARCHITECTURAL: Mr. Dugan was in town and met with a gentleman who is in the Permit Department. He told the man that people in Cholla are building homes that no one knows about. He suggested the city give him a list of permits as they are given out, we could find those who are not legal, the town would make some money and the Vecinos could make sure the plans have been
checked. The gentleman agreed it was a good idea and Mr. Dugan just received an email with 3 permits issued in the month of March. Hopefully, they are starting to get a little more sophisticated as far as sharing information.
CLUBHOUSE: Chairman Pat Sledge said the mics worked great at the Bash. This summer the Clubhouse will be painted and the kitchen remodeled.
EXECUTIVE COMMITTEE: As reported at the General Meeting, Mr. Dugan said he would push the trust issues. There are 20 to 50 ready to go. The Technical Committee has to sign that BBVVA is legal and then the letter from the Vecinos verifying that people in question are in good standing.
There was a discussion regarding the ability to look into other avenues when the original trust expires to find a better financial deal but the drawback would be in 2022 when the original master expires and they find themselves on their own. There was a long discussion about people who don’t have a trust and where will they stand at that time. Mr. Dugan said we need to find out what their options will be at that time.
GARBAGE: Nothing to add to the report at the General Meeting.
ROADS Chairman Pete Pisciotta reported he finally found someone to contact regarding a sign that will enable people to see if a vehicle is coming from another direction such as at the 4 way stop to the east of the Clubhouse
PARKS/ENVIRONMENTS: Chairman Gene Court reported he had nothing to add to his report on Saturday except he heard about a palapa on Tucson Beach on Federal land and he will try to get with Mario Marin for directions on what to do. The Board had previously decided not to repair it due to a cost of about $1,000 and still feel it should be torn down.
SECURITY: Mr. Dugan said there is a lot of activity going on in our community . He stresses the point that security starts inside the home and moves outward. You can’t expect the government to take care of you because it just doesn’t work in Mexico. Police are pulled out of Cholla to take care of problems
in Penasco. Ms. Weber asked if the two young men riding around on quads had radios and were told they did and were keyed to the police in town. The truck from Penasco does drive around at odd hours of the night but if an alarm is not going off, there is no way to tell if a burglary is in progress. We have to take care of ourselves because no one is going to hold our hands.
There was also discussion about a neighborhood watch. It was suggested that something be put in the newsletter about getting an analysis on how to better secure homes. Mr. Dugan suggested putting something together on how to start a neighborhood watch, what would be needed from each owner, etc. There was a lot more discussion but basically what has been gone over several times so not being reported again.
It was suggested that more people be hired, get another quad, and put more boots on the ground as lookouts around Cholla. Mr. Pisciotta recommended someone he had worked with and Mr. Ketelhut felt it should be opened to other interested people who are qualified.
Ms. McComb brought up the Vecinos paying for the right to control the launch area to stop vehicles from clogging that area in case of an emergency. It would eliminate parking and the Clubhouse area could be used for parking and charge fees. Mr. Dugan asked who was going to collect the money? Mr. Sledge thinks the Vecinos have to be very careful. She was told it is not as easy as just getting a concession to control the problems because the Federal Zone is a separate entity and does not come under the jurisdiction of police in Cholla but fall under the Federal Police.
WATER AND SEWER: Nothing has changed. Mr. Dugan said he needed tome kind of valve that isn’t available in Rocky Point. He will be looking for it in the states.
OLD BUSINESS Nothing that hasn’t been covered.
Ms. Weber reported that anyone going for an FM3 can use their tenure on the Vecinos Board as an activity to seek the position of a Temporary Resident of Mexico. The consensus is that everyone should have an FM3 because if you own property and you have any issues with that property you have to show that document or you have no rights. It was suggested that we get something in writing regarding the necessity of an FM3 for people who have property in Mexico. Immigration pushed for an FM3 to get a trust but Mr. Peterson got with Pacho Monzo and some others and they came to the annual HOA meeting and said Immigration acquiesced and said it was not necessary to have an FM3 to get a Deed of Trust. It is a good idea to get it because it is your temporary residency in Mexico. Mr. Sledge said he would hate to run into a problem down the road and not have that document.
There being no further business to discuss, Mr. Dugan asked for a motion to adjourn. Motion made, seconded and meeting adjourned at 10:20 AM.
Connie Norsworthy wanted to know if she had security and it went off, who would come over and turn it off. Mr. Dugan said the different companies have different systems. When his alarm goes off, he is notified within a couple of minutes and someone goes over to check if it was an accident or a real problem and they proceed to whatever needs to be done. There was a long discussion regarding different companies and their procedures.
Shirley McDonald, Secretary
Sunday, May 8, 2011 9:00 AM
Sunday, June 12, 2011 9:00 AM