A regular board meeting was held on Sunday, June 16, 2013

A regular board meeting was held on Sunday, June 16, 2013


A regular board meeting was held on Sunday, June 16, 2013 at the Cholla Community Center.  President Mike Dugan called the
meeting to order at 9:00 AM with the following members present:  Kelly Ross, Helen Dahlstrom, Shirley McDonald, Tammy Hicks, Steve Lee, Jim Allison, Kathy Barnard, Tavane McComb, and Jerry Caballero.  Absent:  Ken Goodin, Sue Kathe, and Don Schmidli.

MINUTES: The board previously received the minutes of the April meeting.  Mr. Dugan asked if there were any corrections
or additions.  There being none, a motion was made followed by a second and report approved.

TREASURER’S REPORT/FINANCE: Treasurer, Helen Dahlstrom, handed out the report ending May 31, 2013.  After reading the report, Mr. Dugan asked if there were any changes or additions.  There being none, he asked for a motion which was followed with a second.  The Treasurer’s report was approved.  There was a discussion as to why the garbage went up and wondered if possibly the pongos were leaving a lot of garbage.  Mr. Dugan reminded the board that the scale had been fixed and we are probably paying according to the scales in lieu of them guessing the weight.

MEMBERSHIP: Ms. Dahlstrom reported the following:  687 paid in full, 165 not current, 21 Mexican Members who are not required to pay, for a total membership of 873.  There are 21 members whose status is unclear.  $490.00 of delinquent monies
were collected in May.
1.  PALAPAS: Mr. Ross and Mr. Dugan have been Talking about a palapa but had no idea how big it should be or where to put it. They started talking about a garage and where it would be placed and how it would relate to the palapa that had been discussed.  The patio is not covered either so they decided to bring two options to the board and come back in October and have a firmer idea of what to do.

2.  OSPREY NESTING PLATFORMS: Ms. Barnard did some research with a friend who works with SRP.
They have a program in Arizona where they put up various kinds of Osprey nestings.  They use old cable stools,
make some changes and then put them up away from the wires. She had the info of how they are built and what is needed.
Mr. Dugan found a simple nesting contraption on line.  It is made out of wood and galvanized bolts.  He thought material and someone to help him would cost about $1,000 to make five.  A motion was made, followed by a second and approved.

CLUBHOUSE: Ms. Dahlstrum reported someone is coming in the following week to spray termites and roaches.  The raf ters are really damaged by the termites and she would like to start replacing them.  There is also a place on one wall where the heavy beam is causing it to crack and that needs to be fixed.

The interior of the Clubhouse will be painted this summer by Carlos who will also liven up the walls.  The paint will be white with some accent colors and some artwork on the walls.  His price was $950 for painting the walls and the artwork.  The paint will be purchased by the Vecinos and she feels the total cost will be around $2,000.  Motion was made followed by a second and
motion passed.

The floor in front of the building is falling apart and rebar is coming out of the concrete and starting to flake away.  That also
needs to be addressed whether to take it out or overlay.  To be premature and start doing little pieces we could find out we are creating more problems than it is worth.

Ms. Anderson is donating a concrete table in honor of her husband.

EXECUTIVE COMMITTEE: Mr. Lee suggested it was time to have a conversation with Mr. Brown regarding the
property being held by the State.  Mr. Dugan said he had a meeting with Mr. Brown regarding completing the
regularization process and the fact that he is still responsible to do that.  Mr. Lee thinks the land is held by
the State as a lien against what was to be done in Cholla.  He thinks we need to start getting it into the Vecinos name.  Mr. Dugan wants to find what is lienable in Mexico as we have an interest in that property and it shuts down anything and they have to address it.  Mr. Dugan said he needed to meet with them.

GARBAGE: There was a discussion about the smell caused by the Pongas down in the garbage
area.  They had been asked to park east of that area but they bunch around the road across from the condos and make it
difficult for anyone to drop off their garbage and have room to turn around to leave.  They were using power over by the
tree to grind their boats but the power was removed.

ROADS: Mr. Dugan said the roads are in pretty good shape.  The Company bought a new water truck capable of watering roads they previously could not get into.

Mr. Dugan and Derek came up with an ideal test by taking some of the materials that will come from about 20 meters when they are digging down for something for the cruise ships.  He asked where they were taking it and was told Black Mountain.  He asked why they don’t take it to  Cholla, find a road and cut it off, compact it and see if it works.  That would take off 15 miles round trip.  The conversation is that they have to start things in September or appare  If they don’t, apparently the funding reverts back to Mexico.

There was a discussion what it costs the Vecinos due to the pongas two trips per day 7 days a week.  Mr. Dugan will get back with the company and talk about the problem.   His suggestion is to put the pongas out by the equipment yard at the curve.  It moves the smell but doesn’t stop what is done to the roads.

There was a doubt that Pongas would continue coming to Cholla when Cruise ships start coming in to the area.

Mr. Ross wants everyone to be aware they should call him regarding roads.  He can be reached at Kelly.ross@yahoo.com or 360-607-2071.  Ms. Howard is no longer the person to call and Derek gets information from Mr. Ross.

PARKS/ENVIRONMENT: Mr. Lee reported he would have to do some maintenance about the end of July.
SECURITY: Mr. Dugan said he had heard nothing.  We have a policeman cleaning the station and it looks good.
WATER/SEWER: Water bill was up this month and probably due to the influx of people in May and June.

There being no further business to discuss, Mr. Dugan asked for a motion to adjourn.  Motion made, a second followed and meeting adjourned at 9:47 AM.

Respectfully submitted,
Shirley McDonald, Secretary